The Annual Parish Meeting is an open meeting for all electors of Redlynch parish. It is not a meeting of the Parish Council:
- The Annual Parish Meeting must be held each year between March 1st and June 1st and must not begin before 6.00pm.
- This is, in legal terms, a quite separate body from the Parish Council, but it is invariably the Parish Council that arranges the meeting. It is normally convened by the Chair of the Parish Council but can be convened by any two parish councillors or by six electors of the parish. Its decisions are not binding on the council.
- It may help to remember the difference between the two meetings as the Annual Parish Meeting is a legacy from the Middle Ages, when local Parish Councils did not exist, and all local decision making was carried out by meetings of the whole community, taking place in any available large building eg the church vestry.
- The Annual Parish Meeting is open to all electors of Redlynch Parish, who have the right not only to attend but also to speak on any matter of local interest. This is in contrast to a Parish Council meeting, where electors who are not Councillors have no automatic right to speak (although Redlynch Parish Council does have a set time before any Parish Council meeting when electors can raise matters of concern to them).
- This meeting has its own minutes, which should be kept separately from the Parish Council minutes, and these minutes can only be approved by the next Annual Parish Meeting which will, of course, not be held until the following year.
- The Annual Parish Meeting is usually held in April. A speaker is usually invited to speak on a subject of current interest to the village.
- As this is a meeting separate from the Parish Council (see above) the date is not affected by the Parish Council election cycle, though practical considerations may mean that it is arranged on a different date in an election year.